Utilizing the right order entry software is not only one of the most important decisions you can make to reduce data entry, customer service questions, errors, returns, and make your order processing more efficient, but did you know it can help you go paperless as well? While many small business owners are a bit intimidated by the thought of "going paperless", doing so is not only much more efficient for your sales people, your customers, your warehouse, your managers and your customer service reps, but it can save you an abundance of hard earned cash as well.
Ways that Order Entry Software Can Help You Go Paperless and How Your Business Can Benefit
- An automated order entry system can help your customers and sales team place orders more quickly and accurately. With innovative online order forms that integrate with QuickBooks, customers don't have to worry about orders being lost in the crowd.
- Businesses never need to worry about running out of paper order forms again, since order entry software enables you to create and customize a continuous supply of online forms.
- Convenient drop down menus enable customers and sales professionals to select from products in QuickBooks, making inaccurate product titles, descriptions and stock numbers a thing of the past.
- A searchable order form eliminates the need for lengthy searches through pages and pages of products, saving both you and the customer valuable time.
- There is no need for repetitively typing or writing duplicate information for each aspect of the order, since customer information and order details are seamlessly transferred throughout your system.
- Customers and sales reps no longer need to send or receive faxes that could get lost, or worse yet, never even be printed up. All ordering information can be transferred electronically.
- No more waiting for a call-back or email about product details, pricing, inventory, order confirmations, or tracking numbers since customers have 24/7 access to all the information they need right at their fingertips.
- Automated order entry software ensures that information is processed in real time, so information about inventory, shipping and delivery is accurate and up to date.
- With high quality order entry software, orders are placed, processed, shipped and even invoiced without the need for time consuming phone calls, confusing order and shipping forms, or stacks of postage stamps.
- QuickBooks integration means you can rest assured that your accounting records are always accurate and up to date. Look up orders processed, invoices, payments and receipts without having to search through stacks of paper.
- With electronic invoicing, businesses will never have to worry whether or not customers received their bills. Additionally, online payments and access to payment histories and tracking mean that lost payments no longer exist.
- Since sales professionals, managers, customer service representatives and customers alike will have access to all aspects of the order, order entry errors, ordering issues and incomplete orders can be addressed before they become an issue.
- Paperless order entry can significantly reduce the number of returns or refunds your business experiences, since order changes can be made with the touch of a button.
Advances in technology have enabled businesses to process orders more quickly and efficiently with the use of innovative order entry software, completely eliminating the need for paper.
