A great order processing software system builds accuracy for your business in many ways. Data management and entry, customer communication and service, and inventory integration all increase in accuracy with a good order processing system.
Since order processing includes customer information, inventory management, and accounting systems, it is imperative that your order processing software integrate with your current business systems including accounting software.
Data Management and Entry
One of the most important features of order processing software is the accurate collection and transferal of information. Data is collected by sales reps, customer service reps and even sometimes your customers themselves. With all of the various sources for data, a great order processing system will provide cloud-based portals for customers and sales reps to enter information into your system from the field.
With a predictable portal gathering all important information into one place the next order processing software requirement is an accurate way to move data between various areas in your business. This includes automated inventory processing, integration with other software systems and automated communication protocols.
In customer communication, accuracy is a key part of a great sales mix. Without accurate communication, mistakes in the ordering process, shipping guarantees and other customer service issues will drive your customers to your competition. Using order processing software reduces the likelihood and occurrence of miscommunication with customer’s data, keeping errors to a minimum.
Additionally, customer access to your order processing software gives them the ability to self-manage much of the sales cycles so that communication between your service agents and customers will be only on essentials. With automated updates to your server, real-time communication between sales reps and your office network, great order processing software drastically increases the likelihood of accurate information like pricing and available inventory.
Great customer service requires accurate and timely information management. Your order software will provide accurate information to your customers in the quickest possible time. Rather than waiting for customer service reps and sales reps to transfer customer order and other information into your accounting system, an order processing system will enable them to manage customer information in real-time. This also gives customer service reps a timely response to questions on an order's status, shipping arrangements and other pertinent information regarding your customer's orders.
With a well-managed and accurate system for order processing, you will drastically reduce human error in your customer service and increase confidence in your employees. A mistake that is accurately recorded can be learned from, but one that does not have a paper trail engenders frustrating discussions of who did what. Your order processing software needs to be an integral part of tracking your activities on behalf of customers so that success can be celebrated and mistakes can be corrected.
Integrated Inventory Management
Integrated inventory management increases accuracy and positively affects data management and customer service as well. Great order management software integrates with your business's accounting software. This integration enables you to do inventory fulfillment and manage your own orders to prevent low inventory.
With warehouse integration you can easily transmit your orders from your order processing software straight to your third party logistics company in a matter of seconds. Accurate warehousing, tracking, ordering and shipping are all parts of the inventory life cycle that great order processing software can fulfill.
Data management and order entry, customer communication and service, and integrated inventory management are some of the benefits provided by an order management system to your business. Before you commit to order processing software, double check to make certain it fulfills all these situations for your unique needs, including integration with your current accounting software.