QuickBooks stands as the leading accounting software for small and medium-sized businesses. Yet, when it comes to B2B operations, it reveals certain limitations as a stand-alone system. Its capabilities are significantly enhanced when integrated with complementary software applications. B2B enterprises aiming to optimize their order management processes are increasingly incorporating cloud-based order management solutions into their QuickBooks accounts. These software programs deliver substantial efficiency improvements, empowering businesses to elevate their operations to new heights.
Fortunately, Now Commerce offers an innovative cloud-based add-on for QuickBooks, equipped with a suite of expert features and tools. The standout feature is its open order entry system, allowing orders to be placed by anyone in the office, an outside sales rep, or even your wholesale customer. This ensures immediate and dynamic visibility across the organization, including customer service, sales representatives, the accounting department, and senior management. With fulfillment integration, your logistics provider is also seamlessly connected, enhancing overall efficiency.
For instance, manufacturers often juggle numerous wholesale customers and extensive inventory. They can become overwhelmed by the minutiae. By granting customers access to their account information and the ability to place orders, the entire process accelerates, ensuring faster shipment of orders. To maintain this streamlined approach, a constant and dynamic system that integrates directly with existing accounting software like QuickBooks is essential.
Consider the turnover in produce, often shipped nationwide. A grocery store chain might order 1,000 bags of almonds from California to New York using the QuickBooks plug-in customer portal. Once the order is entered into the order management software, the sales rep is immediately aware that the order is underway. The farm receives the order through the portal, prompting the farmer to prepare and ship the bags. The logistics company is then notified to pick up and deliver the goods via the fulfillment portal. Upon delivery completion, the sales rep receives a notification in the sales portal.
With a single entry updating QuickBooks automatically, human error is significantly reduced, saving both time and money. At year-end, when financial statements and taxes are due, data tabulation is straightforward and accurate. Previously, year-end reviews involved manually tallying tickets, but now, with computerized systems, errors are minimized. In the past, errors in shipment amounts, prices, or locations impacted the distributor's bottom line. Today, with the QuickBooks plug-in, such errors are virtually eliminated.
